It is commonplace for organizations and even small business setups to use MS Outlook nowadays. In addition, the home users depend on this application for managing their email data. It incorporates a set of powerful tools to keep your information safer and help prevent losing work. However, you may sometimes end up deleting your business-critical emails in an attempt to clean up the mail folders in your Outlook PST file. This can have a serious impact on your business.
There are three different ways in which you can delete emails in MS Outlook.
I. Using ‘Delete’ Key:
This is pretty simple and quick way of deleting items in MS Outlook. You can select an item in your mail folder and press the ‘Delete’ key on the keyboard. You can also do this by highlighting the item and then clicking ‘X’ icon on the Outlook toolbar. The items deleted by this method are moved to the ‘Deleted Items’ folder. You can go to the ‘Deleted Items’ folder and restore these items to their original location. To permanently delete the items, click ‘Empty Deleted Items Folder’ on the ‘Tools’ menu.
II. Using Shift + Delete:
This method is also known as ‘Hard Delete’. Most Outlook users do not want to take pains in order to delete those items that consuming their valuable quota space on the server. They tend to permanently delete items by using the ‘Shift+Delete’ key combination. The deleted items are not moved to the ‘Deleted Items’ folder. So, you cannot recover them through a simple restore. This can also be done by pressing the ‘Shift’ key and clicking the ‘X’ icon on the toolbar at the same time.
III. Moving Emails to a PST File:
When you move items from your Outlook mail account to a PST file, they are permanently deleted from your mailbox. You will not be able to find them in your mail account after this move.
MS Outlook 2007 allows you to easily recover items that are permanently deleted from your mail account. To do this, you need to use a Microsoft Exchange Server 2000, Exchange Server 2003, or Exchange Server 2007 account.
The Exchange administrator sets a retention time for all the items that are permanently deleted on the server. You can only recover the deleted items within this time.
Below mentioned is the procedure for recovering deleted items using the ‘Recover Deleted Items’ feature in MS Outlook:
• Navigate to the folder from where you deleted your emails. Click ‘Tools’ and then select ‘Recover Deleted Items’.
• The ‘Recover Deleted Items’ dialog box is displayed. Choose an item to be recovered and then click ‘Recover Selected Items’.
• Each recovered item will be restored to the respective folder from where it was deleted.
In case you are not using MS Exchange Server, you can still recover your deleted Outlook emails through professional Deleted Email Recovery software. These tools have a knack of scanning the entire Outlook PST file for retrieving your deleted emails with the original formatting and text. These tools are fast, reliable, and risk-free. Further, they support MS Outlook 2007, 2003, 2002, and 2000